Rooms equipped for videoconferences are available at all locations. The formalities officer will take care of the room reservation as is the case for traditional oral proceedings.
The EPO videoconference studios are for internal use only and therefore not available for applicants' or representatives' own use. In particular, any requests from parties wishing to use the EPO videoconference facilities to attend proceedings at other EPO premises (e.g. when the applicant is in Munich and the proceedings are to be held in The Hague) are refused with reference to OJ EPO 2020, A122, point 23.
For oral proceedings, the videoconference rooms will be reserved for at least half a day.
Source: http://www.epo.org/law-practice/legal-texts/html/guidelines/e/e_iii_11_1_1.htm
Date retrieved: 17 May 2021